PhD Defence Photography
by Benoît Viguier

This agreement is between [you], hereinafter referred to as the “Client”, and Benoît Viguier, hereinafter referred to as the “Photographer”.

Date of Event: [date]

Start Time: [event start time]
Ending Time: [event ending time]

[you]
Address: [your address]
Email: [your email]
Phone: [your phone]

Location
Name of Location: [Event location name]
Address: [Event location address]

Amount agreed: €[cost of the services aggreed upon]

Booking fee: €[booking fee]

The booking fee is due on signing this agreement (Booking fee is 50% of the amount due or flat rate of €100 whichever is greater).

Entire Agreement: This agreement contains the entire understanding between the Client and the Photographer.

Confirmation: A signed “Contract for PhD Defence Photography Services” is necessary to confirm the stated event services from the Photographer.

Cancellation: In case of cancellation by the Client later than 2 months prior to the event, the Photographer will keep the booking fee in consideration of not booking other clients during the designated time slot. Likewise, in case of cancellation by the Photographer, the booking fee will be returned to the Client.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (someone who knows most of the guests) who will point out key individuals to be photographed. The Photographer may also require assistance in organizing groups. The Clients also agree to give the Photographer sufficient warning of key events to give the Photographer time to prepare e.g. cutting the cake, speeches, performances, etc. Please note that not all guests like having their photo taken. In such cases, the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

Copyright Law: The copyright of photographs remains with the Photographer. The images taken by the Photographer are for personal use by the Clients and their associates and/or friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Social Media: It is understandable that the Client might want to post their new photographs on the Internet via Facebook, Twitter, Tumblr, Instagram, and/or any other social media outlets. This agreement will serve to allow posting photos to social media sites, only in the case that photos are NOT altered with editing or filters.

Model Release: The Client grant the Photographer, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction, and to copyright the images. The Clients hereby release the Photographer from all liability and claims in connection with the images.

Limit of Liability: If the Photographer is too ill or becomes injured and cannot supply the event services specified above, the Photographer will try to book a replacement photographer. If a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances, liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Payments: The preferred method of payment is via Bank Transfer.
Full Payment is expected upon delivery of the pictures.

Other Services: This contract is for the photography services and electronic delivery of the Licensed Digital Images only. Additional services, such as providing high-resolution Digital Images on physical media or editing are available as a separate order.

Force Majeure: No Party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to, acts of God (such as hurricanes, earthquakes, flooding), fire, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, terrorist acts, insurrections and/or any other cause beyond the reasonable control of the Party whose performance is affected. Should Clients’ Event be cancelled, postponed or otherwise adversely impacted as a result of a force majeure event, there shall be no refunds for payments already received by the photographer, but the photographer will use all reasonable efforts to work with Clients to produce the Event at a later date if necessary, subject to photographer’s availability.

We have understood the contents of this contract and agree to the terms therein.